Statement of Policy and Procedure for 2021 Member Reimbursement Benefits

Effective/Issue Date:              January 26, 2021

Next Review Date:                  December 2021

Purpose: To establish clear guidelines and eligibility requirements for CAHN members to receive the outlined reimbursement benefits.

Policy Statement:

CAHN members are entitled to receive reimbursement for the benefits listed in this policy for the year 2021.  These benefits temporarily replace the usual Conference Travel Reimbursement Benefit since travel and gathering restrictions are currently in place due to COVID-19.

Scope and Exceptions:

  • The benefits outlined in this policy are available to all CAHN members who are active between January 1, 2021, and May 1, 2021.
  • Attendance at CAHN virtual Annual General Meeting on Tuesday, May 4, 2021, is required for all reimbursement benefits.
  • No one may authorize an exception to these policies and procedures for his/her own benefit.
  • Any exception to the standard policy must be authorized in writing by CAHN’s President and Treasurer.

Roles and Responsibilities:

CAHN’s Board of Directors are responsible for:

  • ensuring that budgeted funds are available to meet all commitments.
  • ensuring proper authorization is obtained before any commitments are made.
  • communicating benefits to the general membership in a timely fashion.

CAHN’s General Membership is responsible for

  • approving the 2021 budget at the 2021 annual general meeting under which these benefits will be paid.
  • being aware of the eligibility requirements within this policy before making any commitments.

Reimbursement Benefits

  1. Canadian Association of the Study of the Liver (CASL) Membership Fee Reimbursement

CAHN will reimburse 100% of the membership fee to join the Canadian Association of the Study of the Liver at the reduced CAHN member rate of $200.

Eligibility Requirements:

  • The member must have an active CAHN membership by May 1, 2021.
  • The member must join CASL before May 1, 2021.
  • The member must attend CAHN’s virtual program at the Canadian Liver Meeting on May 2-4, 2021 (dates are subject to change).
  • The member must attend CAHN’s virtual Annual General Meeting on May 4, 2021 as evidenced by the online sign-in function (date is subject to change).
  • The member must complete CAHN’s CLM nurse program evaluation form by May 26, 2021.
  • The member must submit a receipt to CAHN using the online reimbursement form by May 26, 2021.

2) Canadian Liver Meeting Registration Fee Reimbursement

CAHN will reimburse 100% of the registration fee to attend the 2021 Canadian Liver Meeting.  The total reimbursement is $50 for joint CAHN/CASL members or $200 for CAHN members who are not CASL members.

Eligibility Requirements:

  • The member must have an active CAHN membership by May 01, 2021.
  • The member must attend CAHN’s virtual program at the Canadian Liver Meeting on May 3-4, 2021 (dates are subject to change).
  • The member must attend CAHN’s virtual Annual General Meeting on May 4, 2021 as evidenced by the online sign-in function (date is subject to change).
  • The member must complete CAHN’s CLM nurse program evaluation form by May 26, 2021.
  • The member must submit a receipt to CAHN using the online reimbursement form by May 26, 2021.

3) Non- CAHN Virtual Event Registration Reimbursement

June 11, 2021 update: CAHN will reimburse 100% of virtual event registration to a maximum of $200.  These funds may be spent on one or multiple events.

Eligibility Requirements:

  • The event must take place in the year 2021.
  • The member must submit a receipt to CAHN using the online reimbursement form before January 31, 2022.
  • The member must be able to describe how the education will contribute to the member’s hepatology nursing practice.
  • The member must have an active CAHN membership by May 01, 2021.
  • The member must attend CAHN’s virtual Annual General Meeting on May 4, 2021 as evidenced by the zoom participant report

Policy Authority: Board of Directors, Canadian Association of Hepatology Nurses

Forms/Paperwork: https://cahn.ca/2021-reimbursement-form/